Band Intake Form

Rod N Reel Resort — Event Production Form

This form has already been submitted. You may review your responses below.

1. Event Details

Event Name

Event Date

Venue Space

Chesapeake Ballroom Other:

2. Band Information

Band Name *

Primary Contact Name *

Phone Number

Email Address *

Authorized Decision Maker

Authorized Check Recipient

3. Band Size & Crew

Number of Performers

Number of Crew

Total Headcount

4. Schedule

Arrival Time

Load-In Start Time

Soundcheck Needed?

Yes No

Preferred Soundcheck Time

Performance Start Time

Set Length(s)

Break Duration(s)

Estimated Load-Out Time

5. Load-In & Access

Load-In Requirements

Standard entry Loading dock access required Other:

Number of Vehicles

Close Parking Access?

Yes No

Special Access Instructions or Needs

6. Power & Technical Requirements

Total Estimated Power Usage

Number of Outlets Required

Special Voltage Needs

Equipment List

Lighting

We are bringing our own lighting We require house lighting support No lighting required My lighting is BLUETOOTH OPERATED My lighting REQUIRES A DESIGNATED CONTROL CENTER IN ROOM

Additional Lighting Details

7. Sound

Sound System

We are bringing our own sound system We require house sound support

Monitor Engineer Space Needed?

Yes No

8. Stage Requirements

Preferred Stage Size

Preferred Stage Layout / Orientation

Additional Staging or Risers?

Yes No

Details

9. Green Room / Backstage Needs

Changing Area Needed Inside Concert Venue?

Yes No

Separate Green Room Needed During Break?

Yes No

Preference Notes

10. Hospitality Requirements

Bottled water Light snacks Meal vouchers Other:

11. Guests & Comp Tickets

Will You Have Guests Attending?

Yes No

Number of Guests Expected

VIP / Reserved Seating Needs

12. Special Requests / Rider Notes

13. Event Policies Acknowledgement

By submitting this form, I acknowledge that: Stage, power, and layout must align with venue capabilities; All requests must be submitted in advance for review; Final approvals are subject to venue limitations and contract inclusions.

14. Signature

Printed Name

Signature

Date

Form Submitted

Thank you! Your Band Intake Form has been received. Our events team will review your requirements and follow up shortly.

4160 Mears Ave, Chesapeake Beach, MD 20732